No two IT projects can ever be the same. Each project changes depending on how complex the technology environment is for the organization. As a result, project management for the implementation of improvements to unified communications systems and business-critical networks must be managed carefully.
Here are three blunders to stay away from when in charge of one of these special projects:
1. Unable To Effectively Communicate With Your Client And Project Team
Even while it could appear like the simplest task for the project, it is often the most difficult. To keep everyone engaged and informed of the most recent project progress, concerns, changes, and dangers, maintaining effective communication is crucial.
Email is usually the primary mode of communication, but it frequently lacks the clarity required to guarantee software project success. Just imagine: How frequently do you get and read emails that leave you even more perplexed than you were before? Email communications lack urgency and tone by nature, which can cause misunderstandings, uncertainty, and disappointed expectations.
We all receive hundreds of emails every day; how can you make sure the stakeholders and developmental project team will read, prioritize, and respond to your communication? Instead, we advise using a tried-and-true method: making a phone call. Even through voicemail, a call enables voice inflexions and a better, clearer message delivery.
Additionally, stakeholders and the project team frequently manage several software projects concurrently in addition to their regular duties; if your request is not handled effectively, these tasks will take precedence over it. During the project kick-off, it is vital to plan regular phone calls or virtual team meetings and updates to make sure that the stakeholders and project team will prioritize communication moving forward.
2. A Badly Planned Implementation
Although it is nearly impossible to foresee every project step and dynamic factor that will have an impact on the implementation team, we advise planning as much as you can. You establish the foundation for future success by establishing an agreed-upon project plan that accounts for risks, budget, cost, and timeline.
The project plan will almost definitely evolve throughout the IT implementation, but knowing the baseline gives stakeholders the knowledge they need to know which processes can be skipped and what risks and expenses might result from doing so.
3. Permitting Scope-Creek
The tech project team will find problems during the discovery phase since IT implementation is, by its very nature, problematic. Many of these problems need to be resolved for the project to move forward. Some of them, though, will be out of scope and just serve to divert the project team and stakeholders.
Engineers enjoy resolving IT issues, and it is only natural to desire to address a problem that poses a risk to your client’s IT infrastructure. Instead of tackling the issue right away, you should concentrate on communicating clearly and logging the just-found problem. Following this, the project team can inform the client and, if necessary, implement a change order.
Reach out to learn more about anything IT-related in your company, to have a more in-depth discussion about your next project or the difficulties you’re experiencing. PeritusHub provides comprehensive recruiting and consulting services in the IT industry, aimed at ensuring your project journey is smooth and hassle-free.